Distinctive Systems - Software for Coach, Bus, Tour & Truck Operators
UK US AU

Distinctive Systems is the leading supplier of software for coach, bus and tour companies. Established for over 30 years, more than 1,500 operators rely on one or more of our latest Microsoft SQL Server based systems for the efficient management of their companies. Our main systems are our Coach Manager private hire and contract booking system, our Tour Booking System and our Vehicle Maintenance System.

Coach Manager is a start to finish solution for the management of private hire and contract work specially designed for coach, minibus and chauffeur operators. The software offers secure handling of bookings, easy and efficient allocation of vehicles and drivers, client confirmations, driver work tickets, invoicing and a built-in sales ledger with extensive financial reporting facilities.

Our Tour Booking System is a complete management solution for individual passenger reservations on extended tours, day excursions and express services. In addition to being a powerful back office system, TBS incorporates a fully automated data driven website for handling online reservations from travel agents and direct clients, with real-time payment processing and automatic emailing of confirmations.

Our Vehicle Maintenance System is a workshop management package specially designed for coach, bus and truck operators. The software provides defect reporting, statutory inspection planning, scheduled and unscheduled maintenance activities, job cards and history recording. VMS streamlines the whole process and will help ensure records always meet the required standard.

Distinctive Systems

  • Industry leading software supplier
  • Established for over 30 years
  • More than 1,500 clients worldwide
  • Offices in UK, USA and Australia

Coach Manager

  • Private hires and contracts
  • Client confirmations and invoices
  • Vehicle and driver scheduling
  • Driver work tickets

Tour Booking System

  • Extended tours and day excursions
  • Back office and online bookings
  • Desktop and mobile client websites
  • Automatic emailing of confirmations

Vehicle Maintenance System

  • Workshop management
  • Statutory inspection planning
  • Defect reporting
  • Maintenance activity management

VMS Free Driver Walk-around Check App for Android Devices

Distinctive Systems Launches Free Driver Walk-around Check App

Distinctive Systems is pleased to announce the release of a free Walk-around Check Mobile App for users of our Coach Manager private hire and contract booking system, Tour Booking System and Vehicle Maintenance System.

The mobile app works either in conjunction with new core functionality incorporated into VMS, or, for users who don’t have VMS, in conjunction with a new standalone application called the VMS Walk-around Check Edition.

Users of Coach Manager and TBS can download a free copy of the VMS Walk-around Check Edition. Just like the new functionality incorporated into VMS itself, the standalone version complies with all statutory walk-around check and defect reporting requirements. It also includes everything necessary for the setup and ongoing management of all associated vehicles and drivers.

The new mobile app makes it easier than ever to ensure drivers are complying with their statutory duty to carry out a daily walk-around check and report any defects found. It guides the driver through the complete process for performing the walk-around check. Against each item to be checked the driver has to either touch a green button to say it is OK, or touch a red one to report a defect. When a defect is found the driver can choose from a list of predefined common defects, or enter a free type description. Up to four supporting photographs can also be included for each defect. The walk-around check can’t be submitted until every check has been completed.

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Coach Manager integrates with LICENCECHECK

VMS Free Driver Walk-around Check App for Android Devices

We are pleased to announce a new integration between our industry leading Coach Manager private hire and contract booking system and leading online licence checking provider, LICENCECHECK.

Users of Coach Manager previously relied on a manual, paper-based document check but, with the abolition of the paper counterpart, operators needed a new approach to ensure legal compliance and reduction of risk for corporate liability in the event of an accident.

This new major enhancement offers operators the ability to retrieve and store full driver’s licence details directly into Coach Manager including contact details, category information, restriction codes, current endorsements and whether their licence or vocational entitlement is currently valid or has expired. Operators can elect to either manually retrieve the licence details for an individual or group of individuals, or have Coach Manager automatically retrieve licence information on regular basis using a sophisticated scheduling system.

This update also sees further improvements made to the existing driver licence warning checks within the allocations and scheduling screens to ensure that the operations teams are not allocating a driver to a vehicle they are not entitled to drive.

Click here to read more.

Latest News

Walk-around Check Mobile App

Distinctive Systems is pleased to announce the release of a free Walk-around Check Mobile App for users of our Coach Manager private hire and…

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LICENCECHECK Integration

Distinctive Systems is pleased to announce a new integration between our industry leading Coach Manager private hire and contract booking system and leading…

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CHX Major Enhancements Released

Distinctive Systems is pleased to announce the release of several major enhancements to Coach Hire Exchange (CHX) which greatly enhance the capabilities…

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New Coach Manager GPS Vendors

Further to last year's release of the integration of GPS tracking directly into our Coach Manager private hire and contract booking system, we have…

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