PTC has been implementing Dynamics GP, from Microsoft Business Solutions, since the inception of their windows based product in 1992. Dynamics GP was selected at that time because of the company's organization, fiscal strength, vision, integration tools and feature rich out-of-the-box functionality. Over the last 10 plus years, PTC has developed many complimentary solutions around the GP product. Additionally, PTC leverages integration tools provided by GP to provide cost effective and adaptable solutions to bring industry specific products the benefit of the most robust backoffice solution in the market today. The GP modules utilized with our solution offering are System Manager, General Ledger, Bank Reconciliation, Payable Management, Receivable Management, Payroll, Human Resource Management, Smart List, Smart Tag Manager, FRx Financial Reporting and Integration Manager.

Seamless integrations with audit trails reduce the risk of human error and eliminate redundant data entry. These solutions rely on rules designed in the business logic layer of the application, thereby creating flexibility for each implementation versus custom development.

• Employees: The GP Human Resources Management module seamlessly integrates with WAS, Coach Manager and VMS for applicant tracking, testing for physical exams, certifications and drug screening. Driver/Escort status automatically adds or updates to DSL's Coach Manager and VMS Drivers to ensure all drivers scheduled have the proper credentials for regulatory compliance. Credentials are as defined during the implementation, as they vary by Company. Business alerts are triggered for new hires, terminations and events due, such as certifications or tests.
  
  
• Payroll: Captures actual hours and other pay methods from Coach Manager and PTC's Driver Trip Reporting System (DTRS) and integrates to GP Payroll utilizing rates as determined by PTC's Wage Administration System (WAS), or GP Employee Pay Codes. This process includes the flexibility of automatically capturing other pay, deduction, or benefit codes as defined for specific dates in WAS (i.e. holiday, benefits, or business deductions for dues, etc.). Pre and post integration reconciliation processes (i.e. edit reports based on various groupings) are incorporated to enhance the audit trail of integrated data prior to payroll processing. Data captured can be utilized for outsourced payroll source files.
  
  
• Employee Garnishments: Garnishment management is time consuming and can be prone to human error. PTC's integration between GP Payroll and Payable Management reduces this time consuming task by automating all garnishments withheld from employees and creating the associated account payable transaction to the respective collector.
  
  
• Business expenses: Since business expenses can be reimbursed through Payable Management or Payroll this routine provides the flexibility of company choice. Driver accounting reconciled in PTC's Driver Trip Reporting System (DTRS) captures all data and allows the reconciled transactions to be seamlessly integrated into GP. All records are flagged once integrated to prevent duplicate integrations and overpayment of expenses.
  
  
• Coach Manager: All transactions relating to the revenue cycle are integrated into GP General Journal. This routine includes the automatic flagging of each record successfully integrated, eliminating the risk of duplicate integration. Since this process is date sensitive and looks for all unposted transactions, the integrations give you the comfort of knowing no transactions are missed, posted to the wrong periods, or subject to human error.
  
  
• Vehicle Maintenance System (VMS): Transactions relating to invoicing and warranties are integrated to either GP Receivable Management transaction entry or General Ledger general journal to accommodate your preferred workflow. Additionally, for companies managing inter company use of parts there is a routine to create both companies' transactions for Payable Management and Receivable Management including management of sales tax issues.
  
  
• Charter Costs: PTC's solution objective is to accurately reflect the true cost of operations, allowing the measurement of profitability at the individual charter level. Since many ancillary costs are often paid through Payable Management they can easily be overlooked. PTC developed a complimentary solution in GP Payable Management to prompt the user for the related charter information, and provides a routine that automatically updates charter movements' costs maintained in Coach Manager.