Overview
Coach Manager SE is a booking system for private hire and contract work specially designed for coach, minibus and chauffeur companies. The software offers secure handling of bookings, easy and efficient allocation of vehicles and drivers, client confirmations, driver work tickets, invoicing, payments and statements. The system is available via a monthly subscription starting from just £75.
Coach Manager Subscription Edition can be used by companies of any size, but it has been optimised for those looking for a simple, straightforward and intuitive booking system that covers all the basics and will save both time and money. Secure handling of your bookings, easy and efficient allocation of vehicles and drivers, client confirmations, driver work tickets, invoicing, email integration, payments and statements – Coach Manager SE not only makes it all effortless, but also presents a reassuringly professional image to your clients.
Economical monthly payments cover the use of the Coach Manager SE software itself, an initial in-depth training session at your own premises, unlimited telephone support and free access to software updates.
Private Hires
The private hire side of Coach Manager SE can handle anything from a straightforward requirement for a single vehicle through to a highly complex multi movement booking with multiple vehicles and drivers.
Contracts
The contract side offers a similar degree of flexibility, but adds a facility that allows the dates on which a contract operates to be entered on a year view calendar. The system can cope with any pattern or frequency and dates can be added or removed simply by clicking on the calendar. A wizard can be used to quickly schedule a contract for any number of future months or years. The times on which a contract operates can be easily edited for any given individual day.
Confirmation Letters
Coach Manager SE can automatically generate a letter of confirmation for every new private hire booking. The system includes a built-in word processor which allows an unlimited number of letter templates, each designed to cover a different circumstance, to be created and stored. Letters are automatically selected for dispatch by post, fax or email according to the preference of each individual client.
Work Tickets
Driver work tickets are generated automatically from the booking details and can be selected for printing by date or individual driver. When required work tickets can be emailed to a driver for remote collection and printing.
Invoices
Invoices are also generated automatically from the booking details. Invoices can be previewed on screen and, if necessary, the underlying booking details can be amended prior to printing. Invoices can be sent to the client either by post or by email depending on client preference. All invoices are stored in a document database for future referral.
Sales Ledger
All invoices are posted automatically to the built-in Coach Manager SE sales ledger. The system handles all forms of payments and makes it very easy to allocate payments to invoices. The sales ledger has extensive reporting facilities including a sales daybook, client statements and an aged debt analysis. An optional link to Sage 50 Accounts is available if required.
Scheduling
A powerful graphical scheduling system shows bookings which have already been allocated to a vehicle or driver alongside those that haven't. As each unallocated booking is selected, the required time slot is highlighted on the graphical display facilitating the choice of an available vehicle or driver. Bookings are then allocated simply by clicking on the chosen vehicle or driver. Bookings can be moved from one vehicle or driver to another using drag and drop.
Fully Integrated
Coach Manager SE is fully integrated with our VOSA approved Vehicle Maintenance System SE. As vehicles are allocated to bookings the system automatically checks with VMS SE to ensure there are no conflicting workshop commitments or outstanding defects. The system is also fully integrated with our Tour Booking System SE.
For further details, or to arrange a no obligation demonstration, please phone us on 01904 692269 or email sales@distinctive-systems.com.